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Business management software, built your way.

Systems, apps and AI-powered customer service, built around how your business runs. Your first version is ready in weeks, and after launch we keep fine-tuning it with you.

  • In use today:
  • Barbuz
  • Occlo
  • AppBov
See the system for:
Who builds itTeam

We build what your business needs and back it with all the support it takes.

SpeedMinutes

for tasks that take your team hours today.

TimelineWeeks

until your team is already using the system.

SupportEvery month

we check in and adjust the system with you.

What we set up for you

The problems we solve for your business.

Pick an area and see what starts working in your day-to-day.

01 / 05

Scheduling and client service

Appointments, staff and WhatsApp reminders.

  • Schedule by staff member, by day and by week
  • Reminders and confirmations on WhatsApp
  • Waitlist and follow-up visits
  • Online booking for your clients
SchedulingTeamReminders
See everything we do
02 / 05

Finance and billing

Open the system and you already know how much came in, what's due this week and who still owes you.

  • Payments received and installments
  • Bills to pay and cash flow forecast
  • Payment requests sent straight from the system
  • Commission calculated from every appointment
PaymentsBillingCash flow
See everything we do
03 / 05

Sales and client relationships

Customer management for your team. No client goes cold, forgotten in a WhatsApp chat.

  • Every deal in a stage, from first contact to close
  • Client and company records
  • A list of who to call today
  • Which ad or form each client came from
DealsContactsCall list
See everything we do
04 / 05

Integrations

Connects your system to what you already use: WhatsApp, billing and ads.

  • An AI assistant on WhatsApp that answers and screens requests
  • Anyone who fills out your ad form lands right in your sales list
  • Payments confirmed automatically in your cash flow
  • Connects to the other systems your business uses
WhatsAppBillingAds
See everything we do
05 / 05

Dashboards and reports

Your whole business on one screen. You know what's going on without having to ask anyone.

  • Home screen with today's and this month's numbers
  • This month's results and next month's forecast
  • Alerts for what needs your attention now
  • Reports ready to send to your accountant
ResultsForecastReports
See everything we do
On your computer

Your entire operation on one screen, on any computer.

It runs straight from the internet, with nothing to install. Turn on the computer, log in and you're working.

  • 01Any computerEveryone gets their own login.
  • 02Everyone in their roleOwner, manager and front desk see only what they need.
  • 03Numbers up frontToday and this month show up on the home screen.
Show me a live demo
Diaê class calendarAppBov dashboard with the herd and the financesBarbuz weekly scheduleOcclo day schedule, with a column per dentist
Herd health in AppBov's appStudent home screen in Diaê's appOcclo patient intake form on the phoneBarbuz schedule on the phone
Barbuz schedule on the phoneHerd health in AppBov's appStudent home screen in Diaê's appOcclo patient intake form on the phone
Student home screen in Diaê's appOcclo patient intake form on the phoneBarbuz schedule on the phoneHerd health in AppBov's app
On your phone

Check on your business from your phone, wherever you are.

  • The ownerSees today's schedule and cash flow even when away from the shop.
  • The clientBooks, fills out forms or joins a class from their own phone, no call needed.
  • The reminderIt lands on WhatsApp the day before. Fewer empty slots from people forgetting.

Every screen is designed to work smoothly on your phone.

The problem

If this sounds like you, let's talk.

01

Your schedule lives in a notebook and on WhatsApp.

Scheduling and service
02

The off-the-shelf software you pay for doesn't work the way you do.

Custom-built
03

You can't tell how much came in this month without opening a spreadsheet.

Finance and reports
04

A client messages you at 8 p.m. and doesn't hear back until the next day.

AI customer service
05

You pay for four apps and still copy data from one to another.

Integrations
That's me. Let's talkA quick WhatsApp chat, no strings attached.
The difference

What your day looks like with a system built for your business.

  1. 01

    Schedule in a notebook and on WhatsApp

    Schedule, team and billing in one place

  2. 02

    Off-the-shelf software that doesn't work your way

    A system designed around your routine

  3. 03

    Opening a spreadsheet to see how much came in

    This month's number is already on screen

  4. 04

    Quotes that change halfway through

    A strategic plan with what we'll build, the budget and the timeline

  5. 05

    Systems scattered everywhere

    System, app, website and WhatsApp, all connected

  6. 06

    Hours typing the same information in two places

    What used to take an afternoon now takes minutes

  7. 07

    After launch, no one picks up

    Monthly support after launch

AI customer service

Your clients never go unanswered.

Pick a scenario and try the conversation. It's the same assistant we build into your company's system.

It handles the simple stuff and calls in your front desk when needed.

Clients can write at any hour and get an answer right away. The intake form fills itself out during the chat. When a case needs a person, your front desk takes over with one click.

T
Your system
WhatsApp · example
Hi, good afternoon! I'd like to book a cleaning.
Good afternoon! Happy to help with that. Are you already a patient at the clinic?

Illustrative example. Tap the replies to chat.

I want this in my systemThis assistant is already in use at Occlo, our system for dental clinics.
All connected

One system, with nothing left loose.

Scheduling, cash flow, sales and WhatsApp share information. When a client books, the reminder goes out, the payment hits your cash flow and your dashboard updates, without anyone typing a thing.

Your system
  • Scheduling
  • Sales
  • Dashboards
  • Finance
  • Integrations
  • Industry operations
Example: an afternoon in your system
  • 14:02client booked from their phone
  • 14:02WhatsApp reminder scheduled
  • 14:03payment confirmed · $80.00
  • 14:03your dashboard updated
  • ··:··
How we work

Four steps until your business is running on the system.

See the process in detail
  1. 01

    Strategy call

    You tell us how your business runs today and what's holding it back. WhatsApp works too.

  2. 02

    Proposal

    What we'll build, the budget and when it'll be ready, delivered as a strategic plan before we start.

  3. 03

    First version in use

    Within a few weeks, you and your team are already working in it.

  4. 04

    Ongoing support

    Every month we adjust whatever your routine needs. After launch, we're still in your corner.

Who we build for

For small and midsize businesses ready to grow.

The smaller the business, the cheaper it is to get organized, and the sooner you free up time to grow.

Custom-built

Don't see your industry? We'll design a custom system with you.

Work orders, team and payments.

Talk about my industry
Custom-built

Don't see your industry? We'll design a custom system with you.

Orders, customers and the day's sales.

Talk about my industry
AI under the hood

Five tasks AI takes off your team's plate.

Each card is a task the system handles on its own.

In use at Occlo

Answers on WhatsApp

Replies to clients at any hour.

Answers questions, offers time slots and hands the chat to a person when needed.

In use at Occlo

Screens requests

Fills out the form while it chats.

What the client says becomes a filled-in field, so no one types it twice.

Custom-built

Answers with your numbers

"How much came in this week?"

You ask the way you'd ask a business partner, and it answers with your system's data.

Custom-built

Warns you early

Cash gets tight on the 12th.

It cross-checks bills, schedule and history and warns you in time to act.

Custom-built

Sums it up for your team

A long chat becomes three lines.

Whoever takes over already knows what was agreed.

Which of these do you want in your business?

Before you reach out, you're probably wondering about this.

01Isn't this expensive?

What's expensive is what you're already losing: hours typing the same thing and clients who give up waiting for a reply. On our call, we'll run those numbers with you.

02My business is too small for a system.

This is the best time. Getting organized before demand picks up costs far less than fixing a business that grew too fast.

03My spreadsheet works fine.

It works until someone deletes a column, or the one person who understands it leaves.

04My team won't know how to use it.

We design the system around what your team already does. It's intuitive, and we train your team.

05Why not off-the-shelf software?

With off-the-shelf software, you're the one who has to adapt. We start from your routine and build around it.

06What if something goes wrong after launch?

You get monthly support. If something breaks or needs to change, we fix it and adjust.

07I don't know anything about tech.

You don't need to. You know your business, and that's what we need to hear.

Next step

Tell us what your business needs.

Send us a message about how your business runs today. Our team will take it from there.